Roofer Invoice Template
Once the scaffold is down and the last tile is on, the invoice is what turns finished work into money in the bank. A roofing invoice should mirror the quote the customer accepted: labour itemised, materials listed per square metre, and scaffolding or access equipment on its own line so the customer can see the figure matches what they agreed. If the job grew once the roof was opened up, for example rotten battens or degraded felt under the old covering, list those variations separately with the price agreed at the time.
The details that get invoices paid quickly are the unglamorous ones. Use a sequential invoice number so your records stay in order, state the payment due date as an actual date (14 days from the invoice date is common for domestic work), and give your bank details with a reference the customer should quote, usually the invoice number. On larger strip-and-replace jobs it is normal to invoice a deposit up front and stage the balance, so the template has room for payments already received alongside the amount outstanding. Skip hire, waste disposal and any extra lead flashing or chimney repointing should each appear as their own line rather than being rolled into one figure.
A short note of the workmanship guarantee length reassures the customer that paying in full does not end your responsibility for the roof. Download the template below in Word or PDF, or build the invoice online and save it as a PDF straight from your browser.
What to include in a roofer invoice
- Your business details, contact information and VAT number if registered
- Customer name, address and the site address if different
- Sequential invoice number, invoice date and payment due date
- Itemised labour: strip-off, fitting, lead work, repointing, guttering
- Itemised materials per square metre: tiles, slates or flat roofing system, membrane, battens
- Scaffolding or access equipment and skip hire as separate lines
- Variations agreed during the job, each with its own price
- Deposits or staged payments already received, and the balance now due
- Bank transfer details, payment reference and a note of the workmanship guarantee
Download the template
Or build it online, free
The invoice generator produces the same professional document in your browser, calculates the totals for you and saves as a PDF. No download needed.
Open the invoice generatorRoofer invoice FAQs
What should a roofing invoice include?
Your business details, the customer and site address, a sequential invoice number and date, itemised labour and materials (with scaffolding and skip hire on their own lines), any variations agreed during the job, VAT if registered, the total due, the payment due date and your bank details with a payment reference.
What payment terms should a roofer put on an invoice?
Fourteen days from the invoice date is common for domestic roofing work. State the due date as an actual date rather than just a number of days, and take a deposit or staged payments on larger re-roofs so you are not carrying the full cost of materials and scaffold hire until the end.
How do I chase a late roofing payment politely?
Start with a friendly reminder a day or two after the due date, quoting the invoice number and amount, and attach a copy of the invoice. If there is no response within a week, follow up with a firmer letter stating the outstanding balance, the original due date and a final date before you consider further action.
Can I edit the roofer invoice template?
Yes. Download the Word version to change wording, add your logo and adjust the sections, or use the free online invoice generator to build the same document in your browser and save it as a PDF.