Builder Invoice Template
On building work the invoice is rarely a single end-of-job bill. Most extensions and conversions are invoiced in stages as milestones are reached: foundations complete, shell weathertight, plastered out, practical completion. Each invoice should reference the original quote and state which stage it covers, so the customer can see the running total and there is no confusion about what has already been paid. This template is set up for exactly that way of working.
Put a clear payment due date on every invoice. Fourteen days is common for domestic customers, and your bank details with a payment reference, ideally the invoice number, make reconciliation simple. Number invoices sequentially, even across the stages of one project, because a clean sequence matters for your accounts and for any dispute. List what the stage covers in plain terms: materials used, subcontracted electrical and plumbing allowances drawn down, plant hire and skip costs, and any variations agreed since the quote. If you held money back until snagging was finished, say so on the final invoice and state what releases it.
If a payment runs late, chase politely in writing first, quoting the invoice number and due date. Download the template in Word or PDF below, or build the invoice online and save it as a PDF from your browser.
What to include in a builder invoice
- Your business details and the customer's name and site address
- A sequential invoice number, the invoice date and the payment due date
- Reference to the original quote and the stage this invoice covers
- Description of the work completed in the period, in plain terms
- Materials, plant hire, skip and muck away costs for that stage
- Subcontracted trade allowances drawn down: electrics, plumbing
- Agreed variations or extras since the quote, each itemised
- Any retention held until snagging is complete, and what releases it
- Bank transfer details, a payment reference and your payment terms
Download the template
Or build it online, free
The invoice generator produces the same professional document in your browser, calculates the totals for you and saves as a PDF. No download needed.
Open the invoice generatorBuilder invoice FAQs
What payment terms should a builder put on an invoice?
Fourteen days from the invoice date is common for domestic building work, though seven days is reasonable on smaller jobs. State the due date as an actual date, not just a number of days, and include your bank details with a payment reference so transfers are easy to match.
How do I invoice staged payments on a building project?
Issue an invoice each time a milestone in the quote is reached, referencing the quote number and naming the stage, such as foundations complete or weathertight shell. Show the stage amount, any variations agreed, and the running total paid to date so the customer can follow the money.
How should I chase a late payment from a customer?
Start politely and in writing: a short email quoting the invoice number, the amount and the due date is usually enough. If there is no response, follow up with a formal letter before any further action. Stay factual and keep copies of everything you send.
Can I edit the builder invoice template?
Yes. Download the Word version to change wording, add your logo and adjust the sections, or use the free online invoice generator to build the same document in your browser and save it as a PDF.