Carpenter Invoice Template
A carpentry invoice has one job: to get you paid promptly and in full, without a phone call asking what the charges are for. That means itemising the work the same way you quoted it, whether that was first fix joinery such as studwork and joists, second fix work like skirting, architrave and hanging doors, or a bespoke build priced as design time, workshop hours and installation days. This template keeps that structure so the invoice matches the quote the customer accepted, which removes the most common excuse for delaying payment.
Get the admin right and the rest follows. Number your invoices sequentially so your records stay tidy for the accountant, state a clear payment due date, 14 days is common for domestic work, and put your bank details on the document with a request to use the invoice number as the transfer reference. If you took a deposit to cover timber and sheet materials for a bespoke job, show it as a deduction on the final invoice. List any agreed variations, such as extra shelving or additional doors, as separate lines with the date they were agreed.
Materials should appear with the grades you quoted, so the customer can see the oak, moisture-resistant MDF or birch plywood they paid for, along with the ironmongery and any waste and offcut disposal. Download the template below in Word or PDF, or build the invoice online and save it as a PDF straight from your browser.
What to include in a carpenter invoice
- Your business name, address, contact details and company number if you have one
- Customer name and the address where the joinery work was carried out
- A sequential invoice number, the invoice date and the payment due date
- Labour itemised as quoted: first fix, second fix or design, workshop and installation days
- Materials with timber and sheet grades stated, plus ironmongery and hardware
- Agreed variations listed separately with the date each was approved
- Any deposit already taken, shown as a deduction from the total
- Waste and offcut disposal where charged, plus VAT if you are registered
- Bank transfer details and a request to use the invoice number as the reference
Download the template
Or build it online, free
The invoice generator produces the same professional document in your browser, calculates the totals for you and saves as a PDF. No download needed.
Open the invoice generatorCarpenter invoice FAQs
What payment terms should a carpenter put on an invoice?
Fourteen days is common for domestic work, seven if the job was small and the customer is local. State the due date as an actual date rather than just the number of days, give your bank details, and ask the customer to use the invoice number as the payment reference so you can match payments quickly.
Should I take a deposit before starting bespoke joinery?
For made-to-measure work such as wardrobes, staircases or a fitted kitchen, yes. A deposit that covers your timber, sheet materials and ironmongery protects you because those materials are cut to that job and worthless to anyone else. Show the deposit on the final invoice as a deduction from the total.
How do I invoice for variations and extra work?
List each variation as its own line with the date it was agreed, for example extra shelving added to a wardrobe build or additional doors hung after the original quote. Referencing the original quote number alongside the variations shows the customer exactly what changed and why the total differs.
What is the best way to chase a late payment politely?
Send a short, friendly email the day after the due date, attaching the invoice again in case it was missed. Follow up with a firmer note after a week stating the amount, the original due date and your bank details. Most late payments are oversight, not refusal, and a calm reminder usually settles it.